General Branch

General Branch

Departments »» General Branch
ORGANIZATION CHART (Taxation & License Wing)



Joint Commissioner

Deputy Municipal Commissioner

Office Superintendent = 1

Officer Assistant = 4

Record Keeper = 1

Receipt & Dispatch Clerk = 1

Establishment branch. Fresh Dak receipt/dispatch movement
. Court cases

Municipal Corporation Rohtak
General DMC
Zonal Taxation Officer

Administrative wing headed by Joint Commissioner
Fresh Dak receipt/dispatch movement
Maintaining of RTI applications and disposal
Working process of Record Keeping
Working process of Library
Administrative wing headed by Joint Commissioner 
To regulate and monitoring of different function of corporation.The Haryana Municipal Corporation Act, 1994 as amended from time to time Section 168 to 172 and Haryana Municipal account code 1930
Monitoring of income and expenditure of Municipal Corporation.
Establishment/matters of Municipal Corporation of Staff.
Fresh Dak receipt/dispatch movement
Maintaining of RTI applications and disposal
Monitoring of Outsource activities (sanitation, horticulture, etc.)
Record keeping
Procurement Process for MC office
Preparation of administrative reports of the corporation and submission to the Govt. in prescribed time frame. 
To hold election of the Municipal Corporation. 
To prepare the meeting agenda and proceeding of the meeting of the corporation. 
To conduct social welfare activities and there regulation in municipal corporation area. 
To conduct BPL /Socio-Economy survey in Municipal limits 
Enforcing different laws/rules of Municipal Corporation Rohtak and to ensure implementation of all the notices served by Municipal Corporation, Rohtak. 
The taking of a census of population; 
Fresh Dak Receipt / dispatch movement
Process ActivitiesResponsibilitiesTime FrameRecord Format NameRecord (Format No)
1All kinds of Dak/Letters received in person or by post in General Branch of the Corporation.Receipt ClerkDaily  
2 After receiving/marking, the same is submitted to competent higher authority for seen.Office Supdtt.  DailyDak Pad 
3After seen by the higher competent authority the detailed entry is being done into the Receipt Register.Receipt ClerkDailyReceipt Register 
4After entering in register the same is delivered by the peon to the concerned Branches for further action.PeonDailyPeon Book 
5All Kinds of Dak/Letters meant for outside the O/O the Corporation are dispatched with proper entry in the register.Dispatch ClerkDailyDispatch Register 
6All Local Dak/Letters are delivered through peon to the concerned offices.PeonDailyPeon Book 
7All outstations Dak/Letters are dispatched through ordinary/registered post.Dispatch ClerkDailyDak Ticket 
8A sum of Rs. 5000/- is being given as an advance for purchase of Dak Ticket.Dispatch ClerkMonthly  
9A register is being maintained for keeping the record of postage and is audited.Dispatch ClerkMonthlyDispatch Register & Dak ticket detail 
Establishment of employees of MCR Complaint/Enquiries/Grievances of Establishment of employees of MCR), Recruitment/Punishment/Promotions of employees of MCR, Monitoring of Outsource activities (sanitation, horticulture, internal contract staff)
Process Activities
ResponsibilitiesTime FrameRecord Format NameRecord
(Format No )
 1.All Services matters i.e. Administrative & Disciplinary action, enquiries, preparation of charge sheets, disposal of complaints, writing of ACRs & promotions etc are being dealt by the Establishment branch.Office SuperintendentTime to timeservice rulesACR Format
  2.All the District Level vacant posts of the Corporation are being filled up/ decreased as per Govt. instructions/Norms :-
a) Preparation of List of sanctioned posts.
b) Vacant Posts are being filled up through deputation as a stop gap arrangement till the arrival of regular staff.
c) In case of non availability on deputation the posts are filled up through outsourcing as per instructions.
Office SuperintendentTime to timeAsper Govt.Instructions 
  3.  All employees get casual leave as per Govt. rules which are allowed by competent authority to the employees.Establishment ClerkDailyGovt. RulesLeave Format
  4.  Casual Leave register is being maintained in the Establishment branch to keep the leave account of every official.Establishment ClerkDailyCasual Leave account Register. 
Maintaining of RTI applications and disposal
Process Activities
ResponsibilitiesTime FrameRecord Format NameRecord
(Format No )
 All kinds of RTI application are received in corporation and entered in the RTI register. RTI ClerkDailyRTI Register 
 2.RTI clerk issues a receipt of Rs. 50/- to the applicant as per RTI rules, which is deposited through cashier on same day.RTI ClerkDailyG-8 Receipt Book 
 3.RTI Clerk Deposit the cash on same day to the Head cashierRTI ClerkDailyCash collection form 
 4.All RTI applications are sent to concerned branches through peon for further necessary action.PeonDaily Peon Book 
  5.All Branches has to submit their report to RTI clerkBranch RTI Clerk7 days  
  6.After compiling the RTI reply, the same is sent to the applicant by Registered Post or in person.APIO /RTI Clerk30 days receipt of application  
  7.If any applicant is not satisfied with the reply, he can prefer an appeal to the First Appellate Authority.Jt. Commissioner45 days  
 8.The Appellate authority hear the appellant and dispose of the same under his powers.Jt. Commissioner30 Days  
 9.Event than the applicant is not satisfied then he can prefer another appeal to the 2nd Appellate Authority.S IC45 Days  
Working process of Record Keeping
Process Activities
ResponsibilitiesTime FrameRecord Format NameRecord
(Format No )
  1Essential items are being purchased by a Committee constituted by theCommissioner. Other few items are also purchased for immediate official use with due permission of the competent authority. The necessary entries of all the purchased items are made in the stock register.Record KeeperAt the time of purchase Stock Register 
 2 All the purchased items are handed over to the concerned branches/officers after taking proper receipt in stock register.Record Keeper At the time of deliver Stock Register 
 3 Audit is being done after 3 months by the AuditorAuditor  3 months Stock Register 
Working process of Library
Process Activities
ResponsibilitiesTime FrameRecord Format NameRecord
(Format No )
Main Library of Corporation is set up at Manpower Park. There is 5000 English Literature Book of various authors in the Library and purchase daily 12 leading/National Newspaper English, Hindi, Punjabi & Urdu language.LibrarianDailyNewspaper & Literature books 
A Register is maintained for visitors/ readers in the library.LibrariaDailyVisitors Register 
Historical/Literature Books are issued to the readers only for one month take home.Librarian and Reader30 daysReader Register 
In case of non return of books within one month, the reader has to pay the fine Rupee per day as per rules. Librarian and ReaderReader Register & Fine Register  
Another 8 library has been opened and maintained in Municipal area by the 4th Class employees and only few daily newspapers purchased for them.Concerned 4th class employeesDailyDaily News paper 
Every Press cutting relating to the Corporation activities is being selected & submitted to the higher authorities for taking desirable action on the published report.LiberianDailyPress Cutting File